07:10
The mail is sorted before the first coffee is through.
23 mails arrived overnight. They sit in the right files, twelve with a draft reply waiting. The three you must read yourself are on top.
You tap approve. Two minutes instead of forty.
Flagship · production planned for Q1 2027
An office that works while you work.
Wital Off1c3 takes over the routine of your business: mail, phone, appointments, receipts, weekly report. You approve. The rest runs.
Founding customers5 seats · applications open
Does it fit my business?
Pick your industry.
Three things Wital Off1c3 would take over first at your place.
- Enquiries and rebookings answered, day and night
- The phone when the front desk has no hand free
- Invoice questions and guest mail as drafts for your approval
Request a callThe industry is already in the form.
State of developmentPre-release · Alpha
Wital Off1c3 is in its closed alpha.
The system is being tested internally and with selected businesses before it goes into production. What takes shape in this phase, you read weekly in the newsletter.
How it works
From request to done. With your yes in between.
Everything that comes into your business runs through the same three steps: understand, draft, approve. What your rules allow, the system does on its own. Everything else waits for you.
Agent pipeline · schematic
Example, no real data
- Callaround the clock
- Email & mailenquiries, invoices, complaints
- Appointment & bookingnew, moved, cancelled
- Receipt & invoicesuppliers, receipts
Approval- 1UnderstandWhat it is about, who asks, how urgent
- 2DraftReply or action, in your tone
- 3ApproveYour yes in the app. Or your rule.
Done
- Reply sentemail or WhatsApp, marked as AI
- Appointment in calendarentered, moved, confirmed
- Receipt filedcaptured, assigned, ready for bookkeeping
- To youforwarded at once, report on Mondays
09:14 · Call: table for four on Saturday. Calendar checked, entered.
Approvalby people
AIidentifies itself
Editionsfour
ProductionQ1 2027
A schematic. The examples are made up, the rules are not.
A day without you
What piles up when you are away. And what no longer does.
Four moments from an ordinary Tuesday. This is what it looks like when a system carries the routine.
11:40
Your front desk has no hand free right now.
A family calls and wants to move from Tuesday to Thursday. The system checks occupancy, rebooks and confirms on the phone.
The calendar shows the change. The report shows the line.
15:30
A supplier asks about the invoice from the twelfth.
The system finds the file, checks the payment status and puts a reply in front of you. You read one sentence, not three folders.
Approved, sent, filed.
18:05
The day is done before you are home.
What was booked, answered and left open today sits in one message on your phone. On Monday the same message comes for the whole week.
You know what is running. Without asking.
What that means in hours
Time that comes back.
Scroll through the week. Each line is a task the system takes over, with the assumption behind it. The total keeps count.
- 12.8
- hours a week back
- 8
- tasks taken over
- 1
- message on Monday
The sum of the ledger below, every assumption printed.
Back per week
0.0hours
Example week of a business with ten staff. The assumption sits next to each line.
Total: 12.8 hours
Sort and answer the inbox
Every mail lands in the right file. Routine questions get a draft reply you approve with one tap.
Assumption: 35 mails a day, 1 minute saved per item.
210 min
Phone outside staffed hours
Calls are answered, requests recorded, appointments booked. Urgent matters are put through to you at once.
Assumption: 6 calls a day, 5 minutes per call.
150 min
Change appointments and reservations
Rebook, confirm, remind. The calendar stays right without anyone typing it in afterwards.
Assumption: 15 changes a week, 6 minutes each.
90 min
Collect receipts and prepare the books
Invoices are recognised, filed and prepared for your accountant. You check instead of searching.
Assumption: 40 receipts a week, 3 minutes each.
120 min
Follow up on open requests
Quotes without a reply, enquiries without a date: the system reminds politely until something is decided.
Assumption: 12 follow-up mails a week, 5 minutes each.
60 min
Answer reviews
Every review gets a fitting draft reply. Critical ones go out only after your approval.
Assumption: 6 reviews a week, 5 minutes each.
30 min
Questions inside the team
"Where does that stand?" is answered from the files, not from a colleague's memory.
Assumption: 12 questions a week, 5 minutes each.
60 min
Compile the weekly report
Monday at nine: what was booked, answered and is still open. One message, all the numbers.
Assumption: once a week, done by hand today.
45 min
Editions
One system. Cut to your business.
Wital Off1c3 comes as an edition for your industry: with the files, wording and rules that apply there. Order of rollout: hotels, restaurants, property management, trade.
More industries follow. If yours is not listed, talk to us.
Principles
Four things that do not change.
- People approve.
- Nothing leaves your business without your yes. Drafts wait for you, emergencies reach you at once.
- The AI says what it is.
- On the phone and in writing the system identifies itself. Your customers are never left guessing.
- Your data stays yours.
- No models are trained on your data. If you cancel, we hand over in order and you keep everything.
- Hosted in Germany.
- Your data sits on servers in Germany, with data processing under the GDPR.
Founding customers
Five businesses build with us.
We take on five businesses as founding customers. They get the system first, shape what it can do, and work directly with the founders. In return we expect honest feedback and patience on days when things are still being built.
Founding customers5 seats · applications open
Wital Office Weekly
Once a week: what the system can do now.
A short note from the founders. What is new, what it takes off your desk, where we stand. Two minutes to read, no marketing noise.
Questions
What businesses ask us first.
Production is planned for the first quarter of 2027. Until then we take on a few businesses as founding customers who go through the build with us and use the system first.
We publish the prices at launch, openly on this website like everything we build. Founding customers receive their terms in conversation.
Nothing you do not want. Wital Voice becomes a module of Wital Off1c3 and stays bookable on its own. Existing contracts continue unchanged.
No. Wital Off1c3 runs in the browser and as an app on your phone. Your existing tools, such as calendar or booking system, are connected, not replaced.
Nothing that goes outside. Drafts wait for your approval, appointments follow your rules, and anything urgent is forwarded to you at once.
It stays yours. Your data sits on servers in Germany, is not used to train models, and if you cancel we hand over in order.